PowerPoint 2003 Materials for IT Trainers

Foundation Level Training Materials

Training Course Outline.

1. INTRODUCTION TO MICROSOFT POWERPOINT 2003

WHAT IS POWERPOINT?

• Understanding Microsoft PowerPoint 2003
• Choosing between Presentation Types
• Understanding File Types
• Using the Microsoft Web Site

THE POWERPOINT ENVIRONMENT

• Working with the PowerPoint Window
• Using the Slide Pane
• Using the Outline and Slides Tabs
• Using the Task Pane
• Using the Notes Pane

THE DIFFERENT POWERPOINT VIEWS

• Understanding the Normal View
• Understanding the Slide Sorter View
• Understanding the Slide Show View
• Understanding the Notes View

TOOLBARS

• Using Toolbars
• Showing a Toolbar
• Hiding a Toolbar
• Moving a Toolbar
• Using the Standard Toolbar
• Using the Formatting Toolbar
• Using the Drawing Toolbar

GETTING HELP

• Using the Ask a Question Box
• Understanding the Microsoft Office Assistant
• Displaying the Office Assistant
• Displaying Tips through the Office Assistant
• Customizing the Office Assistant
• Using Tips of the Day
• Hiding the Office Assistant

2. POWERPOINT 2003 – PRESENTATIONS AND SLIDES

CREATING AND OPENING PRESENTATIONS

• Displaying the New Presentation Pane
• Opening an Existing Presentation
• Creating a New Blank Presentation
• Creating a New Presentation from a Design Template
• Creating a New Presentation using the AutoContent Wizard
• Creating a New Presentation from an Existing Presentation
• Creating a New Presentation from Templates
• Understanding the Basic Search Pane
• Displaying the Basic Search Pane
• Searching for Files
• Customizing Searches
• Using Search Results

MANAGING PRESENTATIONS

• Saving a Presentation
• Saving a Backup Copy
• Saving a Presentation as a Template
• Saving a Presentation as a Web Page
• Saving Summary Information
• Password Protecting a Presentation
• Closing Presentations

MANAGING SLIDES

• Inserting a New Slide
• Inserting a Duplicate Slide
• Reordering Slides
• Copying Slides
• Deleting Slides

3. POWERPOINT 2003 – USING MASTER PAGES

WORKING WITH SLIDE MASTERS

• Understanding Slide Masters
• Displaying the Slide Master
• Inserting a New Slide Master
• Inserting a Duplicate Slide Master
• Understanding Title Masters
• Inserting a New Title Master
• Applying Multiple Slide and Title Masters to a Presentation
• Preserving a Slide Master
• Restoring Slide and Title Masters
• Deleting Slide and Title Masters
• Renaming a Slide Master
• Exiting the Slide Master View

WORKING WITH THE HANDOUT MASTER

• Understanding the Handout Master
• Displaying the Handout Master
• Showing the Slide Position on the Handout Master
• Showing the Outline Position on the Handout Master
• Restoring the Handout Master
• Exiting the Handout Master View

WORKING WITH THE NOTES MASTER

• Understanding the Notes Master
• Displaying the Notes Master
• Restoring the Notes Master
• Exiting the Notes Master View

4. POWERPOINT 2003 – FORMATTING & EDITING SLIDES

WORKING WITH SLIDE LAYOUTS

• Understanding Slide Layouts
• Displaying the Slide Layout Pane
• Applying Text Layouts
• Applying Content Layouts
• Applying Text and Content Layouts
• Applying Other Layouts
• Using Smart Tags – Automatic Layouts

APPLYING BACKGROUNDS

• Understanding Backgrounds
• Selecting a Slide Background Color
• Selecting a Slide Background Fill Effect
• Applying a Slide Background Color or Fill Effect
• Selecting a Handout Background Color
• Selecting a Handout Background Fill Effect
• Applying a Handout Background Color or Fill Effect
• Selecting a Notes Page Background Color
• Selecting a Notes Page Background Fill Effect
• Applying a Notes Page Background Color or Fill Effect
• Omitting Background Graphics from the Master

MODIFYING SLIDE ATTRIBUTES

• Altering Slide Placeholders
• Altering Handout and Notes Pages Placeholders
• Inserting Headers and Footers
• Inserting Slide Numbers
• Adding the Date and Time to Slides
• Adding Page Numbers and the Date and Time to Handouts and Notes

PARAGRAPH SETTINGS

• Changing Indentation Settings
• Changing Tab Settings
• Changing Paragraph Indentations
• Changing Paragraph Alignment
• Setting Line Spacing

BULLETS AND NUMBERING

• About Bullets and Numbering
• Adding or Deleting Bullets or Numbering
• Changing Bullets or Numbering Style
• Changing Bullets or Numbering Size
• Changing Bullets or Numbering Color
• Changing the Starting Number in a Numbering List
• Creating Custom Bullets
• Inserting a Picture as a Bullet

5. POWERPOINT 2003 – FORMATTING & EDITING TEXT

ADDING TEXT TO A SLIDE

• Adding Placeholder Text
• Adding Text Box Text
• Adding WordArt Text
• Adding Notes
• Using Smart Tags – AutoFit

FORMATTING TEXT

• Selecting a Word
• Selecting All Text in a Text Placeholder or Text Box
• Changing the Font Size
• Changing the Font Style
• Changing the Font Color
• Making Text Bold, Italic, Underlined, or Shadowed
• Changing Font Case
• Replacing Fonts
• Using the Format Painter
• Deleting Text

USING UNDO AND REDO

• Undoing the Last Action
• Undoing Multiple Actions
• Redoing the Last Undo
• Redoing Multiple Undos

USING FIND AND REPLACE

• Finding Text
• Replacing Text

USING SPELL CHECK

• Checking Spelling
• Using Spell Check Options
• Using Smart Tags – AutoCorrect

USING THE CLIPBOARD

• Understanding the Clipboard
• Displaying the Clipboard Task Pane
• Copying or Cutting Items to the Office Clipboard
• Pasting a Single Item from the Office Clipboard
• Pasting all Items from the Office Clipboard
• Deleting Items from the Office Clipboard
• Clearing the Office Clipboard
• Using Smart Tags – Paste Option

6. POWERPOINT 2003 – SLIDE DESIGN

WORKING WITH SLIDE DESIGN

• Understanding Slide Design
• Displaying the Slide Design Pane

USING DESIGN TEMPLATES

• Understanding Design Templates
• Applying a Design Template to One Slide
• Applying a Design Template to All Slides
• Applying Slide Masters as Design Templates

ADDING COLOR SCHEMES

• Understanding Color Schemes
• Applying a Color Scheme to One Slide
• Applying a Color Scheme to All Slides
• Customizing Color Schemes
• Applying Color Schemes to Notes or Handouts

APPLYING ANIMATION SCHEMES

• Understanding Animation Schemes
• Applying an Animation Scheme to One Slide
• Applying an Animation Scheme to All Slides
• Using the Custom Animation Pane
• Using the Slide Transition Pane

7. POWERPOINT 2003 – DRAWINGS AND PICTURES

DRAWING LINES AND SHAPES

• Drawing a Line
• Drawing an Arrow
• Drawing a Rectangle
• Drawing an Oval
• Changing Fill Color
• Changing Line Color
• Changing Line Style
• Changing Dash Style
• Changing Arrow Style
• Adding Shadow Style
• Adding 3D Style
• Resizing Objects
• Moving Objects

USING AUTOSHAPES

• Understanding AutoShapes
• Using the AutoShapes Toolbar
• Adding an AutoShape Line
• Adding an AutoShape Connector
• Adding an AutoShape Basic Shape
• Adding an AutoShape Block Arrow
• Adding an AutoShape Flowchart
• Adding AutoShape Stars and Banners
• Adding AutoShape Callouts
• Adding AutoShape Action Buttons
• Adding More AutoShapes

ADDING CLIP ART AND PICTURES

• Understanding Clip Art
• Displaying the Insert Clip Art Pane
• Searching for Clip Art
• Customizing a Clip Art Search
• Using the Clip Organizer
• Inserting Clip Art
• Inserting a Picture from a File
• Formatting Clip Art and Pictures

GROUPING AND UNGROUPING OBJECTS

• Understanding Grouping Objects
• Grouping Objects
• Ungrouping Objects
• Regrouping Objects
• Layering Objects

ROTATING AND FLIPPING OBJECTS

• Using Free Rotate
• Rotating Objects to the Left or Right
• Flipping Objects Horizontally or Vertically

ALIGNING OBJECTS

• Understanding Grids and Guides
• Displaying the Drawing Grid and Guides
• Adjusting Guides
• Aligning Objects
• Aligning Objects Left to Right
• Aligning Objects Top to Bottom
• Distributing Objects Horizontally and Vertically
• Nudging Objects

8. POWERPOINT 2003 – PRINTING

USING PAGE SETUP

• Changing Slide Orientation
• Changing Notes, Handouts and Outline Orientation
• Setting Slide Size

USING PRINT PREVIEW

• Previewing Slides, Notes, and Handouts
• Setting Printing Order on Handouts
• Previewing Print Color
• Previewing Headers and Footers
• Framing Slides
• Previewing a Slide as a Web Page

PRINTING A PRESENTATION

• Opening the Print Dialog Box
• Selecting a Printer
• Setting Print Range
• Printing Multiple Copies
• Selecting Print Options
• Printing Slides, Handouts, Notes, or the Outline View

9. POWERPOINT 2003 – PRESENTING THE PRESENTATION

RUNNING A SLIDE SHOW

• Viewing a Slide Show from the First Slide
• Viewing a Slide Show from the Current Slide

NAVIGATING SLIDES

• Moving to the Next Slide in a Slide Show
• Moving to the Previous Slide in a Slide Show
• Moving to a Specific Slide in the Slide Show

POINTER OPTIONS

• Using the Automatic Pointer
• Hiding the Pointer
• Using the Arrow Pointer
• Changing the Pointer to a Pen
• Erasing Pen Marks

SCREEN OPTIONS

• Pausing the Slide Show
• Turning the Screen Black

ADDING NOTES TO THE SLIDE SHOW

• Adding Meeting Minutes or Action Items
• Viewing and Adding Speaker Notes